HR Assistant - Finance and Payroll Control

Job Description

The core purpose of this role is to provide an efficient, effective and high quality HR Admin and Payroll service.

Job role:

  • Running payrolls for all customers in line with the HR/Payroll timetable.
  • Running reports and programs to support the payment of salaries and associated processes, including exception reports, payslips, BACS files, costing files, third party payments, Pensions Automatic Enrolment and electronic filing, including RTI reporting to HMRC.
  • Assisting with monthly and annual payroll reconciliation processes.
  • Preparing documentation to support amendments to the tables held in the HR Admin and Payroll system, work with Application Support to request and test system changes.
  • Supporting work relating to the recovery of money from HMRC in respect of overpayment of salary invoices.
  • Supporting processes to check the accuracy of the payroll, the tables that are held and the transactions loaded or entered.
  • Assist with the administration of expenses and benefits, including processing of travel and expenses claims, liaison with HMRC and advice to employers.
  • Ensuring the integrity of SAP organisation structure data.
  • Maintaining Organisation Units, Jobs, Positions and Cost Centre Assignments master data in SAP.
  • Responsible for the setup of Master Data in SAP. This includes but not exclusive to Vendors, Customers, Cost Centres and Delegations.
  • Provides advice and guidance to Clients via email, telephone and face to face in relation to processes, procedures and appeals often involving sensitive, specialist or confidential matters. Alerts appropriate officers to any contentious responses.
  • Prepares information for meetings, panels etc carrying out procedural checks to ensure accuracy. Ensures that defined consultees have been contacted and where necessary contacts them to gain clarification of their input.
  • Initiates, operates and monitors the progress of multi-disciplinary processes within agreed timescales and parameters and in line with Client and Southwest One procedures. This could be processing an invoice, a request to set up some financial master data or follow up some outstanding debt.
  • Ensures that regulatory and statutory deadlines are adhered to ensuring reports are received and processed on time.
  • Ensure the process is undertaken in accordance with the prescribed and agreed business controls.
  • Produce various regular and ad hoc reports on the data/requests processed.Â
  • Prepares information relating to services, outcomes and activities as required by the Line Manager to support management and performance information requirements. Provides general information on service activities and performance to service users, members of the public, etc..

As a candidate you should have the following:

  • Sound understanding of the office environment in order to provide effective administrative support, preferably within an HR/Payroll/Finance environment.
  • Knowledge and experience in the use of IT systems, including HR/Payroll/Finance databases and other software which may support this functionality such as spreadsheets, word processing packages and e-mail.
  • Good analytical and problem solving skills.
  • Good verbal and written communication skills.
  • Sound interpersonal and customer/client relation skills are required combined with an understanding of data protection and confidentiality issues.
  • Experience of working to tight deadlines, prioritising own workload and the ability to work flexibly and effectively.
  • Sound decision making skills, with the ability to act with tact and discretion, and the ability to identify when to take appropriate action and when to seek advice.